Admin in the sidebar is for the owner and admins. It opens on Home, which lists what needs attention first.
#The Admin menu
| Group | Pages |
|---|---|
| People | Members & invites, Groups, Folder permissions |
| Shared with the team | AI engines, AI connections, MCP, Plugins |
| Activity | Usage, Activity log |
| Settings | Team settings, System |
#Your first week
- Set permissions
Assign folders to groups and check access with two test accounts. Read about permissions.
- Connect the AI
The owner connects an authorized Claude or OpenAI account in AI connections. AI engines › Providers shows whether each engine is ready.
AI engines › Providers - Invite the team
Start with a small pilot group, then confirm roles and folder access.
- Add a first skill
Copy a starter skill and review its result against the sources. Read about skills.
- Make a first backup
Back up, then practise a restore with IT. Read about backups.
#What admins cannot do
- Read other people's chats. The activity log shows which files the AI read, not the conversation.
- See personal folders or personal skills in
users/<id>/. - Use a team MCP connection, unless a rule names them.
People who operate the server, its OS or its storage can read stored files and chats. In hosted plans, that includes Trina's operators.
#AI engines
Admin › AI engines has two tabs.
| Tab | What it holds |
|---|---|
| Providers | One row per engine (Claude Code, Codex, API): its state, sign-in mode, models and last check, with ↻ to check again and an on/off switch. |
| Team provider settings | The default engine and model, answers at the same time, who may pick the engine, switching to Codex at Claude's limit, and usage limits. |
Click an engine's name to open its details: what is missing and how to fix it, every model, and for the owner the API engine form.
Save and Cancel appear in a section only after you change something in it.
The two tabs are new in 0.4.0. In 0.3.0 and earlier, everything is on one AI engines page.
#Activity log
Admin › Activity log lists sign-ins, admin actions, file changes and AI tool use, grouped by day. The filters stay at the top while you scroll. It never shows chat content.
#System
Admin › System has backups, diagnostics and updates. Diagnostics shows problems such as a missing engine, a failed check or disabled automatic updates.